Task tracking for teams that ship

Know who’s on what.Skip the status meeting.

A board for every project, one list for everything you own, and a People view that shows how the whole team is really doing — without anyone writing an update.

Start free trialSee how it works

14-day trial · flat price per organisation · no passwords

trackstack.com.au/projects/website-relaunch

Website relaunch

Try it — drag a card, or tick one off.

Open
5
Done this week
12
To do3

Rewrite pricing page copy

HighFriAP

Swap hero images for WebP

Mon2/5EN

Weekly analytics check-in

DK
Drop here
In progress2

Fix nav on small screens

UrgentYesterdayCM

Case study: Acme rollout

FS
Drop here
Done1

Set up redirects

BO
Drop here

01Capture

Press C. Type it. Gone.

Quick add opens from anywhere in the app. Tag a board with #, hit enter, and it lands in that board’s To do — then the box stays open for the next one.

  • #crm, #ops, #client — matches any board by its name
  • Defaults to the board you’re on, or the one you used last
  • Pin the boards you live in; each gets its own + in the sidebar

New task

pressCanywhere
Website relaunchlands in To do
  • Hit enter — it stays open for the next one.

02Boards

Every board gets its own columns. Every column knows what it means.

Call your columns whatever your team calls the work. Give each a type, and TrackStack knows that “Legal check” is review and “Shipped” is done — so completion is counted the same way everywhere.

  • Drag cards and columns; rename and reorder freely
  • Moving into a Done-type column completes the card — deleting never does
  • Six types: Backlog, To do, In progress, In review, Done, Cancelled

Marketing

Briefs

Spring campaign briefPartner FAQ refreshWebinar outline

Writing

Q3 customer letterOnboarding emails

Legal check

Privacy page updateReferral T&Cs

Shipped

Pricing explainer

Column type

BacklogNot planned yet
To doQuick add lands here
In progressBeing worked on
In reviewWaiting on review
DoneCounts as completed
CancelledClosed, not completed

03My tasks

One list. Every board you’re on.

Everything assigned to you across all projects, grouped by stage. Drag a card to Done here and it moves on its own board too.

  • Each card shows where it lives — “CRM migration · Backlog”
  • Filter to one board in a click
  • Tick the circle to finish; undo is right there
All 9Website relaunch 3CRM migration 4Ops & admin 2

To do

Ops & admin · To do

Renew domain

CRM migration · Backlog

Map deal stages

In progress

Website relaunch · Building

Fix nav on small screens

Yesterday

Client onboarding · Calls

Kickoff with Acme

Done

CRM migration · Shipped

Import 2024 contacts

04The card

Everything about the work, on the work.

Descriptions, checklists, comments, files, due times and a full history of who changed what. Tasks that come round every month come back on their own.

  • Repeats daily, on weekdays, weekly, monthly or yearly
  • Due times shown in each person’s own timezone
  • Every card has a link that opens it directly

Monthly payroll check

in To do · Ops & admin

Mark complete

Description

Reconcile timesheets against the payroll export before Thursday 3pm. Flag anything over 10% off.

Checklist 2/3

Export timesheets

Compare to payroll run

Send variance note to Ava

BO

Ben · 2h ago

March numbers attached — two contractors look high.

Details

Thu 9 Oct, 3:00 pmRepeats monthlyHigh priority

Files

payroll-march.pdfvariance.png

Activity

Ava assigned Ben · Ben added a comment

3 comments 2 files?task=… opens this card

05People

See how everyone’s actually doing.Not how busy they say they are.

Workload, what’s stuck, who handed out what, and whether the team is finishing work as fast as it arrives. Open anyone’s page for their week-by-week output, how long their cards take, and how often they beat the due date — then give them a task right there.

PersonOpen workLateDone wk8 weeksTo finish
CMChloe Martin Busy11 242.4d
DKDan Kim Steady6—31.8d
APAva Patel Steady5 123.1d
ENEli Novak Light2—50.9d

Needs attention

Overdue, high priority2

Fix nav on small screensChloe

Renew SSL certificateAva

Stuck — untouched 7+ days1

Map deal stagesDan · 9d

New vs finished

Last 4 weeks: 10.5 finished vs 10.5 new — keeping pace.

NewFinished

When they work

Card actions per day · last 12 weeks · active on 58 of 84 days

LessMore

Workload
Free → overloaded, at a glance
Stuck work
In progress, untouched 7+ days
Time to finish
Median, assigned → done
On time
Share finished by the due date

06Reports

The weekly update, written for you.

Pick a person or the whole team and a period. TrackStack reads what actually happened on the boards and writes it up — highlights, what to watch, and how stretched people are. Download it as a PDF.

  • This week, last week, this month, last 30 days or any range
  • Grounded in real cards — it names them, it doesn’t guess
  • Keep a history and regenerate any report later

Work report · Last week

Chloe Martin

Mon 29 Sep – Sun 5 Oct · Northwind

Busy

Chloe closed 9 cards, up from 6 the week before, most of them on Website relaunch. Two high-priority fixes shipped inside a day. The one thing slowing her down: “Map deal stages” has sat in review for 9 days.

Highlights

  • Nav fix live on mobile
  • Pricing page rewritten
  • Acme case study published

Watch

  • 2 cards overdue
  • Review queue building up
Written from 214 card events PDF

07Apps

Install what you need.Skip what you don’t.

TrackStack stays lean until you ask for more. Open the app marketplace, install an app, and it slots into the sidebar and into everyone’s profile. Uninstall it and your data waits for you.

App marketplace

Included in Pro

  • PayrollPay schedules, raises, payments, contractsInstalled
  • AttendanceClock in, clock out, who’s in todaySoon
  • LeaveRequests, approvals, who’s awaySoon
  • Time trackingTimers on cards, weekly timesheetsInstalled

First app · Payroll

  • Paid weekly, fortnightly or monthly — pay days worked out for you
  • Every raise on file, with the % change and when it started
  • Record each payment: gross, tax, super, net and a reference
  • See who’s due this fortnight and any pay day nobody recorded
  • Contracts and payslips stored privately with each person
  • Owners and admins see everyone; people see only their own
CM

Chloe Martin

Senior designer · Full-time

WorkPay & employment

Current pay

$92,000

per year

Next pay day

Fri 17 Oct

Fortnightly · ≈ $3,538

Employed

2y 2m

since 15 Jul 2024

Pay history

  1. $92,000+8.2%

    From 1 Jul 2026 · Annual review

  2. $85,000+6.3%

    1 Jul 2025 · Promotion

  3. $80,000

    15 Jul 2024 · Starting pay

Payments

  • Fri 3 Oct$3,538 · net $2,758
  • Fri 19 Sep$3,538 · net $2,758
  • Fri 5 Sep$3,538 · net $2,758

Documents

employment-contract.pdfContract

Payroll keeps the record — it doesn’t move money. Pay people however you do today, then log it here.

Timesheet · 12 – 18 Oct

1:24:07

This week

27h 12m

Mon7.5h
Tue8.2h
Wed6.4h
Thu5.1h
Fri—
Sat—
Sun—
  • 9:05am – 10:40amHomepage hero copy1h 35m
  • 11:00am – 12:10pmPricing explainer1h 10m
  • LoggedClient call notes45m

Team · this week

  • CMChloe27h 12m
  • BOBen22h 40m
  • ARAva14h 05m
Paid hourly?Payroll fills Ben’s pay from 37.5 tracked hours.

Second app · Time tracking

Hours on the cards you already have — not in another tool.

  • One click starts a timer on any card; it stays in the header while you work
  • Start another and the first one stops — no double-counting
  • Forgot to start it? Move the start time back, or log time by hand
  • A weekly timesheet for everyone, by day and by card
  • Managers see the team’s week, hours by board and who’s on the clock now
  • Paying someone hourly? Payroll uses the hours they tracked

08And the rest

The small things, done properly.

01Repeating tasks
Daily, weekdays, weekly, monthly, yearly — or every N. Finish one and the next shows up on schedule.
02Checklists & comments
Break a card down, talk it through, and every change lands in the card’s activity log.
03Attachments
Files up to 25 MB on any card. Images preview in place.
04Due times that travel
Set 3 pm and everyone sees it in their own timezone. Dates stay dates.
05Live sync
Move a card and your teammate’s board updates. No refresh button.
06Links to any card
Every card has its own URL — paste it in chat and it opens right there.
07Pinned boards
Keep the boards you live in one click away, with a + to add straight into them.
08Home briefing
What needs you, what you’re waiting on, and which boards and people are running late.
09Roles that make sense
Owner, admin, manager, member. Managers hand out work; everyone runs their own list.
10Invites that just work
Send a link or an email. People sign up, say their name, and land in your workspace.
11No passwords
Sign in with a one-time code by email. Nothing to forget, nothing to leak.
12Several organisations
Belong to more than one workspace and switch in a click.

09Pricing

One plan. One price.However many people.

TrackStack is billed to the organisation, never per seat. Add the whole team, the contractors and the new hire — the bill doesn’t move.

TrackStack

Pro

Flat price per organisation · monthly or yearly

Start 14-day trial
  • Up to 500 people and 50 boards
  • Unlimited tasks, checklists and comments
  • People insights and productivity charts
  • AI work reports with PDF export
  • Repeating tasks and attachments
  • Roles, invites and several workspaces
  • App marketplace — Payroll and Time tracking
  • 14 days free, full product

10Questions

Fair questions.

Is it priced per seat?

No. One flat price for the whole organisation — invite the team without doing maths first.

What happens when someone deletes a task instead of finishing it?

It’s gone, and it doesn’t count as done. Completion only comes from a Done-type column or “Mark complete”, so your numbers stay honest.

Can every board have different columns?

Yes. Each board owns its columns. Give each one a type — To do, In progress, Done and so on — and My tasks and the People view still line up across all of them.

Where does the AI report get its facts?

Only from your workspace: cards finished, moved, reassigned and overdue in the period you pick. It names real cards, not guesses.

Does TrackStack pay people?

No — Payroll is a record, not a bank. Pay people the way you already do, then record it: pay schedules, raises, payments, contracts and payslips all live in one place.

Can people see each other’s pay?

No. Owners and admins see everyone’s; everyone else sees only their own pay and documents, read only. And none of it exists until you install the Payroll app.

Can we track time against cards?

Install the Time tracking app. Start a timer on any card — it stays in the header while you work, and starting another stops the first. Everyone gets a weekly timesheet, managers see the whole team, and hourly pay in Payroll can use the tracked hours.

Is there a free trial?

Fourteen days, full product. Start without talking to anyone.

Stop asking for updates. Open TrackStack.

Start free trial